The City of Cupertino is currently recruiting for two Project Managers (Public Works Project Managers). The Project Manager position enjoys a varied range of management functions that includes the planning and delivery of capital improvement projects. There are currently over 30 funded capital improvement projects in various stages of study, pre-construction or construction.
The Architectural Project Manager selected for the Library Expansion Project will have the distinction of leading the expansion of a 54,000 library that is the second largest library in Santa Clara County Library District. In fiscal year 2018/2019 the Library was visited by over 904,000 people that can enjoy 330,000 volumes and a circulation of 2.5 million items. The Library Expansion project, funded in excess of $8M, will add a two-story 5,626 square foot addition to the existing Library structure. Upon completion of this project in December 2021, the Architectural Project Manager will transition to a variety of projects that may include, but are not limited to: a renovation, replacement or relocation of City Hall and other buildings; park renovations and construction; and pedestrian and cycling trials. The Architectural Project Manager will report to the Assistant City Manager.
The Limited-term Project Manager will have a wide variety of projects assigned that may include, but are not limited to, planning and construction of a new Lawrence-Mitty Park, and upgrades and renovations to existing parks and multiple pedestrian and cycling trails. In 2019 the City adopted a Park Master Plan. With the Park Master Plan complete, there are many exciting projects to plan and implement. Additional master plan projects include those identified in the 2016 Bicycle Plan and the 2018 Pedestrian Plan. The Limited-term Project Manager will report to the Director of Public Works. This position is limited and will end no later than 2 years after appointment.
The incumbents manage, through collaboration, coordination, planning, and the provision of direction, the formulation and implementation of all activities within assigned project(s). The incumbents develop project objectives, schedules, and budgets; prepare and deliver graphic, written and oral reports and presentations; prepare technical documentation to ensure delivery of intended product; track and manage expenditures; establish and implement quality controls; maintain accurate project records; and ensure compliance with design intentions, regulatory requirements, and technical contract documents. This includes, in consultation with assigned project team members, the creation of objectives, priorities, budgets, and schedules required to achieve maximum production and efficiency in the project.
Typical Job Functions Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Manage City building projects including the planning, design and construction of buildings, parks, and other facilities.
Assist in the development and application of City project delivery policies, following general guidelines or professional and administrative standards in accomplishing assignments.
Proactively evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare reports of operations and activities.
Timely prioritize and direct the work of project assignments and be responsible for quality, schedule and cost control; work closely with the supervisor to coordinate project work.
Regularly report to supervisor and others in the City organization on the status of projects and other assignments; suggest, discuss and implement strategies to improve project delivery services.
Perform project management activities which achieve, but are not limited to, planning, establishing, and executing: project performance and design objectives, schedules and budgets; regulatory compliance; process and project documentation; reporting the status.
Evaluate the work effort required for project and identify the resources to provide that work effort; prepare and execute plan to retain required staff and/or consultant skills.
Hire and supervise consultants retained to provide particular expertise for project studies, programming, development, design or management; participate in, or manage the selection, hiring, and development of contracts with consulting firms; negotiate contracts with outside consultants; act as owner’s representative for the City in directing consultants.
Plan and assist others in establishing project schedules and milestones; prepare, and communicate schedules and report on progress of project activities; develop critical path or project flow diagrams to plan, set and evaluate progress on project tasks; timely communication of deviations from project schedule and propose alternatives to align project activities with planned schedule.
Plan and assist others in establishing project budgets; track and report on project expenditures; timely communication of deviations from project expenditure plan and propose alternatives to align expenditures with budget.
Coordinate with City Attorneys Office on the preparation and review of required contract documents.
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff, supplies, materials and equipment; monitor and control expenditures.
Interpret and apply relevant codes, ordinances, rules, and regulations.
Oversee the preparation of project technical reports and design for approval/acceptance.
Perform the contract administration activities which include, but are not limited to, plan and specification preparation and reviews, contract preparation and execution, contract change order approval, payment approval, dispute resolution, acceptance and bond release approval.
Prepare project staff reports for City Council, Planning Commission, and other advisory bodies.
Make presentations to the City Council, boards and commissions, and advisory committees and citizen groups.
Participate in the selection of staff; plan, prioritize, assign, supervise and review the work of assigned staff; provide or coordinate training and staff development opportunities; work with employees to correct performance deficiencies; implement disciplinary procedures.
Build and maintain positive working relationships with co-workers, other employees and the public using principles of good customer service.
Apply knowledge to proactively and as early as possible resolve issues that may affect the cost, quality, timeliness or public perception of a project.
Perform related duties as required.
Principles and practices (General knowledge of) architecture; construction; capital improvements. Design-build project delivery knowledge is a plus.
Principles and practices of project management.
Principles and practices of management and supervision.
English punctuation, syntax, language mechanics and spelling necessary to write effective staff reports.
Contract negotiation and administration; conflict resolution techniques.
Principles of budget development and monitoring including development of control measures to remain within budget.
Personal computer systems and applications.
Principles and techniques for persuasive presentation of ideas and concepts in both oral and written formats.
Principles and practices of effective community outreach during pre-construction and construction.
Principles and practices (general knowledge of) environmental requirements and permitting.
Prepare and administer departmental budgets; negotiate and administer a variety of contracts.
Develop and maintain positive relationships with community leaders, organizations, businesses, and staff; coordinate a variety of projects and activities inter-departmentally and with outside agencies.
Plan, organize, direct and coordinate a variety of functional specialties with overlapping work areas.
Analyze and solve problems of a complex nature; analyze complex technical and administrative information and problems, evaluate alternative solutions, and recommend or adopt effective courses of action.
Supervise and direct subordinate professional and support staff; interpret and enforce administrative/operational polices, practices and procedures.
Maintain knowledge of and adherence to City and Departmental and State safety standards.
Communicate effectively and persuasively in both oral and written format.
Speak in large and small group settings; conduct staff meetings.
Prepare and analyze comprehensive reports.
Exercise sound independent judgment within general policy guidelines.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Coordinate directly or with the assistance of others effective communication with the public using project webpages or print.
Education and Experience Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a Bachelor's degree from an accredited college or university in architecture, civil engineering, construction management, or other relevant degree; and three years of increasingly responsible technical and professional work experience with complex municipal design and construction projects, including two years of performing increasingly responsible project management functions and including two years in a supervisory capacity.
Licenses and Certifications
The following licenses must be held at the time of appointment and maintained throughout the tenure of employment: Valid California Motor Vehicle Operator’s (Driver's) License
If you are interested in this opportunity, please submit your City of Cupertino employment application to Human Resources no later than 5:00 p.m., Wednesday, September 16, 2020. Interviews are scheduled for September 22, 2020 with final interviews scheduled for September 24, 2020. Requests for re-scheduling will not be accommodated. Applications must be filled out completely. Failure to complete the supplemental application will disqualify the applicant from the recruitment process. Failure to list work experience or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to rejection. Resumes should be attached separately. Electronic applications may be submitted online through the City’s employment page at https://www.governmentjobs.com/careers/cupertino , or application materials may be submitted to: Human Resources, 10300 Torre Avenue, Cupertino, CA 95014. Late applications will not be accepted.
Applications will be screened according to the qualifications outlined in this job announcement. Applicants possessing the most desirable qualifications will be invited to continue in the selection process, which may include a written examination and/or panel interview. An eligible list will be established as a result of this process and will remain in effect for 3 months from the date established.
About City of Cupertino
The City of Cupertino (population 60,000) is located against the foothills of the Santa Cruz Mountains at the west end of the world famous Silicon Valley. Rich in diversity, Cupertino is committed to becoming a model multicultural community for the 21st century. With one of the most diverse, technologically savvy, and nonpartisan populations in Northern California, Cupertino is quickly becoming a city that people like to talk about. Corporate headquarters blend with tree-shrouded residential neighborhoods that climb into the foothills of the Santa Cruz Mountain range. This is the backdrop for living and working in Cupertino, California. Cupertino is home to many well-known high-tech companies like Apple, and offers a dynamic and exciting business climate. Winner of numerous state and national awards for excellence, Cupertino public schools are widely acknowledged to be models of quality instruction. Cupertino is also home to De Anza College, recently named the best community college in California. Quality schools and proximity to high-tech jobs and beautiful open spaces make Cupertino a desirable location for a highly educated and culturally diverse population.
We are known ...throughout the world as a center of innovation. Our employees take pride in delivering exceptional customer service to our residents and businesses. Whether you’re a seasoned professional or just starting in your career, we welcome you to discover the job opportunities with City of Cupertino.
The City of Cupertino is an Equal Opportunity Employer.